TERMS OF SERVICE

SOLSEED Retreats lists what is included in/on the trip’s registration page.  Airfare, tips, travel insurance, alcohol is rarely included.

Reservation

To reserve your Retreat time slot, please complete the online purchase process, and submit the non-refundable deposit specific to your trip.

Payment

Payment can be made by check in extenuating circumstances, otherwise all payments will be made by credit card. Final balances are due 120 days before the departure date of the trip. If final payments are not received by 120 days prior to departure, SOLSEED reserves the right to cancel your reservation and accept new reservations for your space. If you do not think you can pay in time please contact us via email.

Cancellation policy

All retreats include a non-refundable / non-transferable deposit, which is required to hold your spot on the trip. Any balance payments made are also non-refundable / non-transferable. SolSeed Retreats cannot make exceptions to its cancellation policy as costs are incurred prior to the Retreat Start Date. 

Changes/Trip Cancellations

SOLSEED reserves the right to make any changes deemed necessary by our team or partners. SOLSEED is not responsible for any expenses or damages incurred as a result of trip cancellation including registration fees, preparation costs, airline tickets, travel documents or other expenses. SOLSEED reserves the right to cancel any trip prior to departure in the event that there are too few people booked. Only in this scenario will SolSeed provide a full refund of any and all payments made to SOLSEED. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes).

INSURANCE & DOCUMENTS

Travel Insurance

SOLSEED requires each trip member to purchase individual travel insurance for their trip. We suggest that you include “cancel for any reason” with your policy.  You must purchase travel insurance that includes medical coverage. We recommend you purchase insurance within 1-2 weeks after making your first trip payment (ie. flight or retreat reservation) to secure the best price and best coverage.

Travel Documents and Immunizations

It is the responsibility of each traveler to obtain all required travel documents including Visas and other travel documents unless otherwise noted. Information regarding necessary documentation is provided per trip on the registration page, or you can contact us for more detailed information regarding your trip requirements. It is your responsibility to purchase correct immunizations.  Please contact your nearest travel clinic for the latest requirements.

ACKNOWLEDGEMENT

Acknowledgment of Risks – Assumption of Responsibility

Although SOLSEED has taken reasonable steps ensure safety, I acknowledge that this activity has risks, including certain risks which cannot be eliminated without destroying the unique character of this activity. The same elements that contribute to the unique character of this activity can cause loss or damage to the Participant including accidental injury, illness or in extreme cases, permanent trauma, disability or death and also can cause damage to or loss of property. The following describes some, but not all, of those risks.

Activities vary from trip to trip and may include but are not limited to: hiking, backpacking and climbing in a wide variety of environments including on rock, snow and ice; bicycling on trails and roads with a wide range of surface conditions and traffic volume; rock climbing, climbing on climbing apparatus and ropes courses, using zip-wires and rope swings; white-water rafting, river kayaking, sea-kayaking and canoeing; swimming, snorkeling and surfing; fishing.

SOLSEED trips can involve travel to remote places, oftentimes many hours from medical facilities. Transportation, evacuations and medical care can be significantly delayed; communication can be delayed, limited or not available.

Environmental risks and hazards include rapidly moving, deep or cold water; insects, snakes and predators, including large animals; falling and rolling rock; lightning, flash floods and unpredictable forces of nature, including weather which may change to extreme conditions without warning. Possible injuries and illnesses include hypothermia, frostbite, high altitude illnesses, sunburn, heatstroke, dehydration and other mild or serious conditions.

Throughout the trip, retreat leaders and participants are responsible for their own safety.

By registering for a SOLSEED trip, purchaser acknowledges and understands that SOLSEED trips include risks of injury or death to participants. I understand the description above of these risks is not complete and that other unknown or unanticipated risks may result in property loss, injury or death. I agree to assume responsibility for the inherent risks identified herein and those inherent risks not specifically identified. I acknowledge that participation in this activity is purely voluntary, no one is forcing participation and participation is elected with full knowledge of the inherent risks.

The registrant assumes and accepts full responsibility for any injury, death, loss of personal property, and expenses suffered as a result of those inherent risks and dangers identified above, and those inherent risks and dangers not specifically identified and as a result of my negligence in participating in this activity.